Administrative Positions



Scheduler/Operations Assistants

Duties include, but are not limited to the following:

  • General office tasks - answering phones, faxing, filing, and e-mailing.

  • Handling customer’s maintenance requests and interpreting customer’s needs.

  • Inputting customer information and requests into company’s database to produce Work Orders.

  • Scheduling customer’s Work Orders and dispatching company’s field personnel in accordance with customer’s timeline.

  • Creating daily job scheduling reports.

  • Follow-up with clients to update them on job status and verify satisfaction of work performed.

  • Provide support to field workers/technicians in relation to jobs to be scheduled and those jobs already in progress.

  • Maintain interaction with and support field workers/technicians and customers as is necessary through completion of each job.

  • Maintain and update customer information files.

  • Collect and sort necessary supporting documents for purposes of invoicing. Assist in compiling invoices to submit for approval by management.

  • Dispatch vendors as appropriate; assist in sourcing new vendors/suppliers; assist in obtaining and submitting all supporting documents for new vendors/suppliers; and assist in maintaining vendor/supplier database.


  • Will be mature, upbeat, and sharp with outstanding communication (verbal and written) skills.

  • Must be able to organize and prioritize multiple daily tasks.

  • Must be self-motivated and detail oriented.

  • Will be dependable and flexible.

  • Has the ability to read and interpret documents.

  • Must have Customer Service skills.

  • Construction related knowledge/experience is a plus, but not required.

  • Will have strong computer and typing skills.

  • Must have excellent interpersonal skills and be a team player.